CLARKSBURG -- Officials say the annual town meeting, originally set for May 29, will likely be rescheduled for sometime in June.
When reached Wednesday, Board of Selectmen Chair Carl McKinney said the town is still working with the Department of Revenue (DOR) to certify free cash. Numbers between the town's treasurer and accountant are still unbalanced, he said.
"We've been in close contact with the DOR to make sure the numbers are solid," McKinney said. "It should be resolved soon."
As of press time, exact figures for the town's accounts were unavailable.
According to the DOR's Division of Local Services, free cash is a revenue source that results from the calculation of a community's remaining, unrestricted funds from the previous fiscal year. The funds cannot be used until a balance sheet from the prior year is submitted by the town and certified by DOR. The process protects communities from relying on free cash that doesn't materialize due to inaccurate estimates.
Several articles on the annual town meeting warrant, including the purchase of a new generator for the Senior Center, would ask voters to utilize the town's free cash during fiscal year 2014.
"If we go forward with town meeting, we'll need the free cash," McKinney explained. "The bottom line is we need to do it right the first time."
McKinney attributed the discrepancies to an error made while calculating last year's free cash and encumbrances left over from the town's overlay accounts. The accounts go back to 1990 and need to be closed out, he explained.
At a May 1 meeting, Selectmen gave Police Chief Michael Williams permission to investigate the same financial discrepancies in the town accounts, an action that was a result of a citizen's complaint. On Wednesday, McKinney reaffirmed his belief that the discrepancies were the result of an accident.
"Obviously, there have been errors made," he said.
McKinney said Treasurer Christa Marsh and Tax Collector Melissa McGovern have been working closely together to resolve the issue and prevent any incidents in the future.
McKinney said while no new date is set in stone, officials are looking to hold town meeting sometime between June 5-19 at the Senior Center.
To reach Edward Damon, email